Administrative Assistant

Our client, a European institution, is looking for an Administrative Assistant with fluent English to support one of its divisions on a temporary assignment starting as soon as possible.

You will coordinate the administrative activity of the division, organise meetings, visits and business trips, maintain calendars, pipeline tables and contact lists, and handle documents from drafting through to signature and filing.

• Coordinating the division's administrative activity, meetings, appointments and business trips
• Preparing briefing papers and finalising, distributing and filing documents and reports
• Monitoring project calendars and maintaining a pipeline monitoring table
• Keeping statistics, work plans, contact and distribution lists up to date
• Organising external guests and visits and supporting the team with the notes system

• Secondary education with a 2 year certification in a relevant field, or equivalent experience
• At least 3 years of senior support experience, ideally as an Administrative or Executive Assistant
• Strong organisation, initiative and the ability to work accurately under pressure
• Excellent MS Office skills; Business Objects is an advantage
• Excellent written and spoken English; working French is an advantage