This is a context-specific part of the Tessero Luxembourg privacy policy. Read it together with the general part of that policy, which covers who we share data with, how we keep it safe, how long we keep it, your rights, cookies and how to contact us (Annex 1).
This section of the Privacy Policy applies to People Whose Data we receive from Candidates and Tessero’s Staff. These may include emergency contacts and referees. We will only contact them in appropriate circumstances.
All we need from referees is confirmation of what you already know about our Candidate or prospective member of Staff, so that they can secure that job they really want. Emergency contact details give us somebody to call on in an emergency. To ask for a reference, we'll obviously need the referee's contact details (such as name, email address and telephone number). We'll also need these details if our Candidate or a member of our Staff has put you down as their emergency contact so that we can contact you in the event of an accident or an emergency.
We will collect your date of birth, contact details and potentially some health information if a member of our Staff has put you down as a dependant or any other kind of beneficiary for a benefit connected with their employment or if a member of our Staff exercises certain employment rights. We may also be provided (by inference) with some limited information about your sexual orientation if a member of our Staff identifies you as a spouse or partner when putting you down as a dependant, next of kin or emergency contact:
Please note that the above list of categories of personal data we collect is not exhaustive. To the extent that you access our website or click through any links in an email from us, we will also collect certain data from you. If you would like more information about this, please refer to the Context-Specific section of this Privacy Policy that applies to Website Users.
We will only use the information that our Candidates or Staff give us about you for the following purposes:
We will use your personal data for these purposes if we deem this to be necessary for our legitimate interests or in accordance with applicable employment law.
If you are not happy about this, you have the right to object and can find out more about how to do so by referring to the section entitled “How can you access, amend or take back the personal data that you have given to us” in the General Privacy Information section of this Privacy Policy.
Please note that in certain of the jurisdictions in which we operate, we comply with additional local law requirements.
Collecting and processing data in the course of and to the extent necessary to:
Types of personal data used:
Legal basis relied upon:
Legitimate interests, namely it is in our interests and your interests for us to:
Collecting and processing data of people whose data Tessero receives from Candidates and Staff, such as referees, in the course of communicating with referees in order to obtain Candidate or Staff references, and sharing this data with third parties who require references where appropriate
Types of personal data used:
Legal basis relied upon: Legitimate interests, namely it is in our interests to obtain Staff and Candidate references in the course of carrying out our services, and to verify details they have provided
Using the data of people whose data Tessero receives from Candidates and Staff, such as referees, emergency contacts and dependants, to carry out marketing activities to promote Tessero’s services where Tessero thinks the individual may be interested in becoming a Client (subject to any local laws and requirements)
Types of personal data used:
Legal basis relied upon: We will obtain your opt-in consent
This section of the Privacy Policy applies to Website Users.
Website Users include any individual who accesses any of the Tessero websites.
We collect a limited amount of data from our Website Users which we use to help us to improve your experience when using our website or mobile apps and to help us manage the services we provide. This comprises information such as how you use our website or our mobile apps, the frequency with which you access our website or mobile apps, your browser type, your type of device, the location you view our website from, the language you choose to view it in and the times that our website is most popular. If you contact us via the website or the mobile apps, for example by using the chat function, or when you register for one of our newsletters, webinars or participate in any further offer of our website or mobile apps, we will collect any information that you provide to us, for example your name and contact details:
Please note that the above list of categories of personal data we collect is not exhaustive.
When you visit our website or mobile apps there is certain information that we will automatically collect, whether or not you decide to use our services namely your IP address, the date and the times and frequency with which you access the website or the mobile apps, the way you browse its content and other technical information. We will also collect data from you when you contact us via the website or the mobile apps, for example by using the chat function or when you register for one of our newsletters, webinars or participate in any further offer of our website or mobile apps.
We collect your data automatically via cookies or similar technology such as tracking pixels and HTML5 Local Storage in line with the cookie settings that you specify via the “Cookie Preferences” link at either the top or bottom of the website, or the settings in your browser. If you are also a Candidate or a Client of Tessero, we will use data from your use of our websites to enhance other aspects of our communications with or service to you. If you would like to find out more about cookies or similar technology, including how we use them and what choices are available to you, please refer to the section entitled “Cookies” in the General Privacy Information section of this Privacy Policy.
The types of information that we collect about you in this way include:
as described in the section entitled “What Kind of Personal Information Do We Collect?” above.
We use your data to:
We will use your personal data for these purposes if we deem this to be necessary for our legitimate interests. If you are not happy about this, you have the right to object and can find out more about how to do so by referring to the section entitled “How can you access, amend or take back the personal data that you have given to us” in the General Privacy Information section of this Privacy Policy.
If you would like to find out more about cookies or similar technology, including how we use them and what choices are available to you, please refer to the section entitled “Cookies” in the General Privacy Information section of this Privacy Policy.
Please note that in certain of the jurisdictions in which we operate, we comply with additional local law requirements.
Collecting and processing data in the course of and to the extent necessary to provide Website Users with services they register for, including newsletters and online surveys
Types of personal data used:
Legal basis relied upon:
We will rely on legitimate interests, namely it is in our interests and your interests for us to provide you with these services and for you to receive them in support of our core business activities relating to recruitment
If you have entered or are about to enter into a contract with us or if you are making a request in the course of doing so, we may rely on the performance of a contract legal basis to the extent that the processing activity that we are seeking to conduct is necessary for the purposes of the contract or your request
We will obtain opt-in consent before sending you any marketing materials
Collection of data via personalisation cookies/pixels and use of this data for profiling purposes so that Tessero can show Website Users both targeted and personalised content. This will include:
These personalisation cookies/pixels are used to understand how Website Users engage with the website by recording their visit to the website, the pages they have visited, the interactions they have made and the links they have followed. Tessero will use this information to understand what Website Users may be interested in and tailor what they are shown and sent accordingly.
Types of personal data used:
More specifically, this will include:
Legal basis relied upon:
We will obtain your consent via the Cookie Preferences link on our website before we place personalisation cookies/pixels on your device and enable this functionality
If you do not wish to provide your consent to us placing a personalisation cookie on your device, please turn off the “Functionality Cookies” and “Advertising Cookies” options (please refer to our Cookies Policy)
Please note that if you access our services across multiple devices, you may need to adjust your settings via the Cookie Preferences link on each of your devices
Notwithstanding our collection of consent prior to placing personalisation cookies/pixels onto your device, we will rely on the legitimate interests condition in relation to the personalisation activities that we subsequently carry out
We consider that it is in our interests (and sometimes your interests) to:
To prevent and take measures against fraud, illegal activities, infringement of Tessero’s rights or interests, or other attacks to Tessero’s Systems
Types of personal data used:
Legal basis relied upon:
Legitimate interests, namely:
If we are under a legal obligation to share or otherwise process your data, compliance with a legal obligation, for example if we receive a valid legal request from a law enforcement agency, regulator or other body
This section of the Privacy Policy applies to Staff Alumni.
Staff Alumni include former members of Staff who have expressed their wish to remain part of Tessero’s alumni network and to use Tessero’s alumni portal.
If you are a former member of Staff and you want to be part of our alumni network and use our alumni portal, we will collect your name, the contact details that you would like us to use and any other information you would like to provide to us for staying in touch with you. We may also retain certain types of data that we held about you relating to your time with us as a member of Staff:
If you are a former member of Staff, we will ask you if you wish to remain part of our alumni network and use our alumni portal just before your departure. If you are interested, we will ask you to provide your name and contact details to us and give you the option to opt into receiving marketing communications that we think will be of interest to you as one of our alumni.
If you are a former member of Staff and you want to be part of our alumni network and use our alumni portal, we will use your data to engage and stay in touch with you in order to maintain our relationship with you, including by:
In most cases, we will use your personal data for the purposes below if we deem it necessary to do so for our legitimate interests.
Article 6(1)(f) of the GDPR says that we can process your data where it “is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of you which require protection of personal data.” If you are not happy about this, you have the right to object and you can find out more about how to do so by referring to the section entitled “How can you access, amend or take back the personal data that you have given to us” in the General Privacy Information section of this Privacy Policy.
Please note that in certain of the jurisdictions in which we operate, we comply with additional local law requirements.
Collecting and processing data in the course of and to the extent necessary to provide Staff Alumni with access to Tessero’s alumni network and alumni portal, including by storing Staff Alumni details on database
Types of personal data used:
Legal basis relied upon: Legitimate interests, namely it is in our interests and your interests for us to provide you with access to the alumni network, portal, and relevant resources
Collecting and processing Staff Alumni data in the course of carrying out Tessero opinion polls
To the extent that any data is published, this will be in aggregated/anonymised form only
Types of personal data used:
Legal basis relied upon:
Legitimate interests, namely it is in our interests to:
Collecting and processing Staff Alumni data in the course of communicating with Staff Alumni, including by:
Types of personal data used:
Legal basis relied upon:
We will obtain your consent before using your data for marketing purposes. If you provide consent, you will be entitled to withdraw consent at any time
We will otherwise rely on legitimate interests, namely it is in our interests and your interests to:
This section of the Privacy Policy applies to Visitors.
Visitors include individuals who visit our premises but who are not members of our Staff.
So you're looking for a bit more insight into what data we collect about you? Here's a more detailed look at the sorts of information that we will collect. The information described below is, of course, in addition to any personal data we are required by law to process in any given situation.
Depending on the relevant circumstances and applicable local laws and requirements, we will collect some or all of the information listed below. In some jurisdictions, we are restricted from processing some of the data outlined below. In such cases, we will only process the data in those jurisdictions to the extent and under the circumstances permitted by law:
Please note that the above list of categories of personal data we collect is not exhaustive.
To the extent that you are visiting our premises as a Candidate, Client, Supplier/other third party or Temporary Worker, please also refer to the relevant Context-Specific section of this Privacy Policy which contains information about how we process your data in each of these scenarios in addition to the processing activities set out in this section.
We collect Visitor personal data in the following ways:
Tessero needs to know certain information about you in order to provide you with access to its premises.
Tessero will usually collect this information from you upon your arrival at our premises.
The types of information that receive from you in this way include:
as described in the section entitled “What Kind of Personal Information Do We Collect?” above.
To the extent that you connect to our Wi-Fi services, or are captured on our CCTV systems, where appropriate and in accordance with any local laws and requirements, we will also collect your data automatically (e.g. via website tracking scripts such as cookies or pixels) or through you providing it to us.
The types of information that collect about you in this way includes the Automatically collected information described in the section entitled “What Kind of Personal Information Do We Collect?” above.
We generally use Visitor data for Visitor Management purposes.
Collecting and processing personal data to the extent necessary to keep a record of Visitors to our premises, including by:
Types of personal data used:
Legal basis relied upon: We will rely on legitimate interests, namely it is in our interests to keep a record of all visitors to our premises for visitor management purposes, and to ensure the protection and security of our premises
Collecting health and travel-related special category information to maintain the health and safety of Staff and other Visitors and to prevent the spread of and assess the risk of COVID-19 and other infectious viruses and diseases
Types of personal data used:
Legal basis relied upon:
We rely on legitimate interests, namely it is in our interests to protect our business from COVID-19 and other infectious viruses and diseases by monitoring the health and travel background of our visitors. We have to make sure our business runs smoothly and our Staff and other Visitors may be put at risk if we do not implement appropriate measures to ensure that our Visitors pass the appropriate checks.
We may also rely on the vital interests and the public interest lawful bases, namely to protect against serious cross-border threats to health
We may process your health and travel-related information pursuant to Article 9(2)(i) of the GDPR to enable us to process health-related information arising from or in connection with the COVID-19 pandemic or as otherwise applicable to enable us to take steps, where appropriate, to ensure the health and safety of Staff and other Visitors and to prevent the spread of and assess the risk of COVID-19 and other infectious viruses and diseases
Recording and processing images and videos of Visitors captured by Tessero’s CCTV systems
Types of personal data used:
Legal basis relied upon: We will rely on legitimate interests, namely it is in our interests and your interests to maintain and protect the security of our premises and our Staff and other by preventing and detecting security threats or other criminal or harmful activities
Retaining and processing electronic identification data collected from Visitors and their electronic devices to enable them to access IT services e.g. guest Wi-Fi
Types of personal data used:
Legal basis relied upon: We will rely on legitimate interests, namely it is in our interests and your interests for us to provide IT related services on our premises, such as guest Wi-Fi services